Region One By-Laws

 Purpose
These by-laws are established to provide a method of operation for Region 1, within the guidelines established by OBF.
After the adoption of these by-laws, they may be amended annually by a majority vote of the clubs present at the last regional meeting each year.  Notification shall be given of this when the meeting notice is mailed to the clubs.

Meetings
Beginning in 2004 the meeting schedule will be posted on the Federation Web Site, and in Buckeye Bass.  This will save the expense of mailing notices.  Meetings shall be held one to three weeks before the five yearly OBF board meetings.  This will provide the best opportunity for the clubs to voice their opinions on matters to come before the board.  In addition, other meetings may be necessary to properly plan for re-affiliation, the annual regional tournament, and for the election of directors.

A roll call will be taken at the start of the meeting to determine which clubs are present at the meeting.  If a club arrives after the roll is called they must notify the director before they are eligible to vote. The Directors shall make note of all business transacted and shall report the same at the next meeting.  This information shall also be provided to the Federation website and Buckeye Bass.

Only one vote per club will be allowed, and the person voting must be an affiliated member of that club.  One member may represent only one club and cast only one vote. Any voting member may request a Roll Call vote on any issue.  Upon such request the results of the voting poll will be recorded in the meeting report prepared by the Directors.

All clubs are expected to have a representative at each regional meeting.  The directors, at their option, may require paper work, such as re-affiliation forms, regional entry forms, etc. to be turned in at a specified meeting, and may refuse to accept them otherwise.  Beginning in 2004 all clubs will be required to have at least one member present to submit regional entry forms at the meeting designated for that purpose, and at least one member present at the meeting designated for the purpose of submitting re-affiliation money and paperwork.  Payment is by check or money order only.

There will be one meeting each year specified as a Re-affiliation meeting.  This meeting will be in early December each year.  During the Re-affiliation meeting, each club must have all required materials ready to turn in.  Directors will answer questions but will not complete the forms. .  Incomplete information, missing reports, improper or missing forms, will cause your re-affiliation to be delayed which may result in interruption of insurance coverage as well as Bass Times and Buckeye Bass subscriptions.

There will be one meeting scheduled for the sole purpose of accepting Regional Entry Forms.  At least one representative from each club entering the Regional must be present. Incomplete forms, lack of proper payment, lack of insurance certification will be cause for the rejection of an entry.  Directors will assist with any questions but it is the Club’s responsibility to have the proper documentation completed.

Failure to attend the two required meetings will result in a loss of eligibility to compete in the Regional tournament.

Payments for dues and regional entries must be by check or money order.  Directors will not be expected to handle cash.

Directors
As called for in the OBF constitution one director shall be elected by June 30, of each year for a two-year term. Nominations shall be asked at the February/March meeting with no nominations accepted thereafter, and the election shall be held at the June meeting.  In the event that a director position becomes vacant the clubs shall be notified, and the nominations & election shall be held at the next scheduled meeting.
An alternate director shall be nominated, and elected yearly on the same schedule as above. 

Directors are elected to represent the voice of the region, and shall put the desire of the region above their own desires.  When possible input will be sought from the member clubs to aid the directors in casting their votes at OBF board meetings.  When issues arise at board meetings, which were not discussed at a prior regional meeting the directors shall make their best attempt at casting their vote to best, serve the needs of the members. 
 

The directors control the meetings, and may ask any member who is out of order to leave

Regional tournament site selection
Nominations for regional tournament sites shall be taken at the first meeting of the year for the site to be used the following year.  The site will be selected at the next regular meeting.  In the event that three or more sites are nominated the selection will be made by a multi step vote process, first votes will narrow the choice to two sites, with a final vote between those two determining the final site, with the runner-up being designated as the alternate site.  Lakes will not repeat for two years.

SQT entry forms
Entry forms will be distributed as soon as possible after the Regional Tournament second day weigh is complete.  Unless prior arrangements are made with a regional director you must be present to receive your form, otherwise the form will go to the next person in the final standings.